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Thursday Secondhand Market & Crafters/Makers Fayre — Terms and Conditions

Stallholder Terms and Conditions

These terms and conditions apply to all stallholders attending the Thursday Secondhand Market and Crafters/Makers Fayre operated by MyHoyland.

By booking a pitch, stallholders agree to comply with these conditions, all applicable legislation and any reasonable instructions issued by MyHoyland's authorised market representatives.

1. Market Information

1.1. The market operates every Thursday on approved trading dates.

1.2. Stallholder setup begins at 8:00am.

1.3. The market closes at 2:00pm.

1.4. The pitch charge is £10 per stall, per Thursday.

1.5. All pitches must be booked and paid for in advance through the MyHoyland online booking system, unless alternative arrangements have been authorised.

1.6. Booking confirmation is subject to pitch availability and approval by MyHoyland.

1.7. MyHoyland reserves the right to allocate pitches and make reasonable changes to stall locations for operational and safety reasons.

2. Stallholder Registration

2.1. All stallholders must provide accurate and up-to-date information when booking, including:

• Full name
• Business or trading name, where applicable
• Full postal address and postcode
• Email address
• Contact telephone number
• Vehicle registration number
• Type of stall
• Description of goods being sold
• Number of pitches required
• Selected market dates

2.2. Stallholders must notify MyHoyland of any changes to their details.

2.3. Stallholders must check in with the authorised MyHoyland market representative on arrival.

2.4. Pitches must not be transferred, sublet or shared with another trader without prior approval.

3. Stallholder Conduct and Responsibilities

3.1. Stallholders must follow all reasonable instructions issued by MyHoyland market staff.

3.2. Stallholders must conduct themselves professionally and treat customers, fellow traders, volunteers and members of the public respectfully.

3.3. Abusive, threatening, discriminatory or antisocial behaviour will not be tolerated.

3.4. Stallholders must ensure their stalls, equipment and merchandise do not obstruct pedestrian routes, emergency access or neighbouring stalls.

3.5. All equipment, displays and structures must be safe, stable and suitable for use.

3.6. Stallholders are responsible for ensuring their trading activities comply with applicable consumer protection, product safety, food safety and other relevant legislation.

3.7. Stallholders must cooperate with inspections undertaken by MyHoyland, Barnsley Council or other authorised regulatory bodies.

4. Permitted Goods and Trader Approval

4.1. The market is intended to accommodate approved secondhand goods, crafts and handmade products.

4.2. Traders must accurately declare the type of goods they intend to sell when booking.

4.3. Only approved categories of goods may be displayed or sold.

4.4. MyHoyland reserves the right to refuse or restrict goods that do not comply with the approved trader and product mix agreed with Barnsley Council.

4.5. Traders must not introduce materially different product categories without prior approval.

4.6. Certain goods or trader categories may be restricted to avoid conflicts with existing Council-operated markets.

5. Prohibited Products

In accordance with section 5.7 of the Hoyland Thursday Market Service Level Agreement, the following products must not be offered, displayed or sold:

• Guns, whether active or decommissioned.
• Knives, other than those used in catering activities.
• Swords, including decorative swords.
• Knuckle dusters and associated items.
• Crossbows.
• Sexually explicit or pornographic material, including DVDs and magazines.
• Fireworks.
• Legal highs and psychoactive substances, including products containing nitrite compounds.
• Bongs, glass pipes, drug pipes and grinders.
• Tobacco and non-tobacco blunts.
• Clay pipes and associated pipes.
• Cannabis incense products, including sticks and cones.
• Weed boards.
• Smoking or vaping accessories.
• E-cigarettes.
• Cannabidiol (CBD) products.

Additionally, the following must not be offered or sold:

• Counterfeit goods.
• Stolen goods.
• Unsafe products.
• Age-restricted goods where their sale is prohibited under the market agreement.
• Any other unlawful or prohibited merchandise.

MyHoyland reserves the right to require the immediate removal of prohibited products.

Traders who fail to comply may be suspended or removed from the market.

Where appropriate, incidents may be referred to Barnsley Council, Trading Standards, South Yorkshire Police or another competent authority.

6. Stall Safety and Inspections

6.1. Stallholders must ensure their stalls are safe throughout setup, trading and dismantling.

6.2. Tables, gazebos, displays and other equipment must be properly secured and maintained.

6.3. All stalls must remain within their allocated trading areas.

6.4. MyHoyland representatives may inspect stalls and require immediate corrective action where unsafe practices or prohibited goods are identified.

6.5. Stallholders must report accidents, injuries, damage, hazards or other safety concerns to the MyHoyland market team immediately.

6.6. Traders must cooperate with authorised Council officers, emergency services and regulators.

6.7. MyHoyland may suspend trading or require a stallholder to leave where there is a significant safety risk or serious breach of these conditions.

7. Waste Management and Cleanliness

7.1. Stallholders are responsible for maintaining a clean and tidy trading area.

7.2. All rubbish, packaging, crates, pallets, unsold goods and other materials must be removed from the site at the end of trading and placed in the waste collection area.

7.3. Only general waste and cardboard suitable for the designated on-site bins may be placed in those bins.

7.4. All other waste must be removed by the stallholder and disposed of lawfully at their own expense.

7.5. Stallholders must not leave waste, damaged goods or unwanted items behind.

7.6. Trading areas must be left clean and ready for the Council's litter collection following the market.

7.7. Failure to comply may result in recovery of reasonable additional cleaning or disposal costs and possible suspension from future markets.

8. Parking, Loading and Unloading

IMPORTANT – PLEASE READ CAREFULLY

Southgate Car Park is privately operated by Smart Parking and is not owned or managed by Barnsley Metropolitan Borough Council.

The following parking arrangements apply:

8.1. Southgate Car Park allows 40 minutes of free parking for unloading.

8.2. Anyone requiring more than 40 minutes must purchase an appropriate parking ticket and purchase a parking ticket if return within 24hrs.

8.3. The maximum permitted stay is 4 hours.

8.4. Parking restrictions are enforced by the private operator, and failure to comply may result in a parking charge.

8.5. Stallholders are strongly advised to unload their vehicles promptly and then move to another suitable car park.

8.6. Duke Street Car Park is operated by Barnsley Metropolitan Borough Council and offers free parking.

8.7. Stallholders are responsible for checking and complying with all parking signs, restrictions and conditions.

8.8. MyHoyland is not responsible for parking charges incurred by stallholders as a result of their failure to comply with the car park operator's terms.

8.9. Vehicle access, loading and unloading must not obstruct public highways, pedestrian access or emergency routes.

9. Booking, Payment and Cancellation

9.1. Each pitch costs £10 per market day.

9.2. Payment must be completed when booking unless otherwise authorised by MyHoyland.

9.3. A booking is not confirmed until accepted by MyHoyland.

9.4. Stallholders unable to attend should notify MyHoyland as soon as possible.

9.5. Any cancellation, refund or transfer will be considered in accordance with the published booking and cancellation policy and applicable consumer law.

9.6. MyHoyland may cancel or suspend a market where required for safety, severe weather, Council instructions or other circumstances outside its reasonable control.

9.7. Stallholders will be informed of cancellations as soon as reasonably practicable.

10. Market Management and Compliance

10.1. The Thursday Market is operated and managed by MyHoyland Community Group CIC under arrangements agreed with Barnsley Metropolitan Borough Council.

10.2. MyHoyland is responsible for maintaining an accurate register of approved traders.

10.3. Market staff may carry out inspections, record incidents, investigate complaints and take appropriate enforcement action.

10.4. Stallholders must cooperate with reasonable requests for information relating to their trading activities.

10.5. MyHoyland reserves the right to refuse, suspend or terminate a trader's participation where necessary for safety, legality, misconduct or serious breaches of these conditions.

10.6. Stallholders must not undertake activities that conflict with the approved market arrangements or introduce unapproved promotional activities or product categories.

10.7. Traders must comply with any reasonable operational changes required by Barnsley Council.

11. Records and Data Protection

11.1. MyHoyland will maintain records necessary for administering and operating the market.

These may include:

• Trader registrations and attendance.
• Bookings and payments.
• Product categories.
• Vehicle registration details.
• Complaints and incidents.
• Safety inspections.
• Damage and defects.
• Compliance and enforcement action.

11.2. Relevant information may be shared with Barnsley Council or competent authorities where necessary and lawful.

11.3. Personal information will be handled in accordance with applicable UK data protection legislation and MyHoyland's privacy notice.

11.4. Access to personal records will be restricted to authorised individuals.

12. Compliance With Council Market Arrangements

12.1. The market must operate in accordance with the conditions agreed between MyHoyland and Barnsley Metropolitan Borough Council.

12.2. The approved mix of traders and products must be maintained.

12.3. Any material changes to trading activities or product categories must receive the necessary approval.

12.4. The market must not operate in a manner that conflicts with Council-operated Tuesday and Saturday traditional markets, quarterly seasonal markets or monthly Super-Saturday markets.

12.5. MyHoyland may impose additional reasonable conditions where required to meet its obligations under the Council agreement.

13. Acceptance of Terms

By completing a booking, the stallholder confirms that they:

• Have read and understood these terms and conditions.
• Agree to comply with all market rules and reasonable instructions.
• Understand the restrictions on prohibited goods.
• Accept responsibility for their stall, equipment, products and waste.
• Understand and agree to comply with the parking arrangements.
• Understand that serious breaches may result in removal or suspension from the market.

Mandatory Online Booking Declarations

[ ] I confirm that I have read, understood and agree to the MyHoyland Thursday Secondhand Market & Crafters/Makers Fayre Terms and Conditions.

[ ] I confirm that I have read and understood the Southgate Car Park parking restrictions, including the 40-minute free unloading period, the requirement to pay for additional parking and the maximum 4-hour stay.

[ ] I confirm that the goods I intend to sell comply with the permitted product categories and that I will not display or sell any prohibited items.

All three declarations must be actively accepted before a booking can be completed.